Conquering the calendar,
Try saying that three times in a row:
Conquering the calendar Conquering the calendar Conquering the calendar.
Easy for Jaws to say. Anyway…
One of Outlook's useful features is the calendar. Despite a bit of a learning curve, it is very accessible with Jaws. Today, you'll learn how to navigate through the calendar and how to create an appointment. So put on your slippers, top off your coffee and let's start.
Navigating through the Calendar:
Remember how to get to the calendar? What are you looking at me for. I don't remember either. Okay, It's CONTROL+2. Remember, to get back to the Inbox, you press CONTROL+1.
First things first, let's make sure everybody has the same settings.
While in the calendar, press ALT+V for view and press ENTER on Current View.
Press ENTER on day/week/month and we're done setting things up.
Now, to navigate forward by a day, press the RIGHT ARROW. To navigate back, you've guessed it, press the LEFT ARROW. To move forward by 30 minute increments, press DOWN ARROW to move back, Press the UP ARROW.
To go forward through your appointments for that day, press TAB. Shift+TAB will move back.
Creating an appointment:
Nothing to read on your calendar? No problem, let's create an appointment. Use the UP and DOWN arrows to find a particular time for the appointment. Press CONTROL+N to create a new appointment.
The first edit box will be for the title of the appointment. You can be as descriptive as you want. Once this information has been entered, press TAB to get to the next Edit Field.
Location location location:
Where do you want your appointment to occur. Again, you can type whatever you want here. Once you have used the appointment, and/or meeting calendar options a few times, you can move through a history of your previously entered locations with the UP and DOWN ARROWS. Once this has been filled out, (this is an optional field), tab to the next field.
Star date 019354.2:
I'm sorry, I was going Treckie on you. This edit field is actually the start date. No need to type in the full date. All that is needed is month and day. The year field will be entered automatically; unless you want to input something a few years into the future. Each piece of data is separated with the forward slash. For example, my birthday is on 11/08/2010. Remember that date. <smile>
Tabbing once more brings you to the time field. Using the UP and DOWN ARROWS within this field will move the time by 30 minute increments. You can also just type in the time.
The next 2 fields are end date and end time. These 2 fields act exactly as explained above.
The second last tab is a quick checkbox to block out your whole day as an appointment. Leave this unchecked unless you want to block the whole day.
Finally, we have the notes area. You can write a longer description of your appointment here. Please note, pressing TAB will only produce a tab within the edit area. To go back to the other options for your appointment, press SHIFT+Tab.
That's it. You're done. You've created your first appointment. Pat yourself on the back. To commit the appointment to the calendar, press ALT+S. You'll be brought back to the calendar view. You can scroll to the appropriate day and view your handy work.
Wow, is your head spinning? Again, this is a lot to take in. Just go over the steps as many times as you want. The calendar will quickly become your friend. Please note, the display field may vary slightly between Outlook versions. For example, in Outlook 2003, the reminder option is in this window, while this is only available via the ribbon menu in Outlook 2007. Speaking of which, take some time to explore the menus within the appointment setup window. There is a lot of built-in functionality which can be utilized. You can reach the menus by pressing the ALT key
One of Outlook's invaluable features is the calendar. Navigating through the calendar can easily be done with the ARROWS, TAB and SHIFT+TAB key combinations. After creating a new appointment, navigate through the edit fields with TAB and SHIFT+TAB key combinations. You cannot tab past the notes area.
Keys USED In This Tip:
CONTROL+1: Go to the Inbox.
CONTROL+2: Go to the calendar.
CONTROL+N: Create a new appointment while in the calendar.
ALT+S: Commit the appointment to the calendar.
ALT: call up the menu.
CONTROL+G: Quickly go to a date without having to scroll to it.