So I'm sure many of you are getting bored of this Jaws this, Jaws that stuff I've been doing up to now. Well, I guess it's Jaws Tips, so it's warranted. <smile> But, let's face it. We've hit enough Jaws aspects to be able to branch out and try new things. Today, I want to introduce documents and folders constructs.
What is he on about now?
Well, I'm sure everyone is familiar with documents right? They can be received within emails as attachments, or you can create them on your own computer within word processors such as Microsoft word or text files such as notepad. But where do these documents reside? Well, essentially on your computer's hard drive, but more precisely, within specific folders on that drive. For instance, all of your documents are saved under a folder called "My Documents". You can view this folder by going to your desktop, WINDOWS+M and then pressing the letter M until you here "My Documents". Press ENTER and you will see all of the documents and sub-folders there. You can navigate them with the ARROW KEYS.
Note: to ease navigation, I would suggest changing the view to "detailed" by pressing ALT+V and then the letter D. This will enable you to use the UP and DOWN ARROWS for viewing the filenames. You can also use the first letter of the name to reach a particular document.
Organizing Your Documents:
I'm all for organizing. Just come and look at my desk. Okay, that's probably not a good example, but my computer is organized and that's the important thing. I previously mentioned sub-folders. These are folders that reside within another folder. Did you know that the "My Documents" folder is actually a sub-folder? Yep, it's a sub-folder of a sub-folder, of a sub-folder. You get the idea. It's about 3 levels in. The big boss of folders would be the letter of your drive. For example, c:\ is the main folder of most computers. Or as we would call it, the Root Folder. But really, who cares; except Martin perhaps. All I'm saying is that you can have as many sub-folders as you want, at any level.
For example, at the "My Documents" level, you probably have a "My Music" folder and a "My Pictures" folder. These are sub-folders that Windows creates by default, so that there is a semblance of organization.
Creating A sub-folder:
Enough of this lecture-style stuff, let's create a sub-folder. I have a folder within "My Documents" which I call General. This is a folder where I send things I deem important enough that some day, I might look at again. Hey, it works for me. You can call your new sub-folder whatever you want, this is just an example.
So, here's how we do it. Go to your "My Documents" folder. Don't know how? Look at the instructions above. Now that we're all here, let's make sure nothing is selected with the cursor. You do this by pressing CONTROL+SPACEBAR. Jaws will respond with the words "not selected". If you hear "selected" press the key sequence again. This is a toggle key; meaning that you can press it numerous times and it will change the status of the selection. Once nothing is selected, press ALT+F and then arrow down to the "New" submenu and press ENTER. Alternatively, you can press the letter W and the menu will open automatically. You should now be sitting on the word "folder". Press ENTER on this. You will now be in an edit window. Type in the name you want for your sub-folder and press ENTER. If you don't type anything or pressed ENTER before typing anything by mistake, a folder called New Folder will be created. Not very creative, but it works.
Pat yourself on the back. You've created your first sub-folder.
Well, I've taken enough of your time for this post. Next post, we'll learn how to copy and paste stuff within this sub-folder and perhaps a bit of moving information around. And yes, there is a method to my madness. This will all become clearer within the next few tips.
So you created a folder with a weird name and would like to rename it? No problem. Find this folder with the methods shown above. Once the folder is under the cursor, press F2. Jaws should say "Edit". Start typing the new name and press ENTER when done. This will also work with document names. Go ahead and try it. You can also rename icons on your desktop in the same fashion. Do you know why? Because the desktop is also a folder. Neat eh?