While going through my Jaws tips, I noticed that I've never addressed the topic of attachments within Outlook. My bad. So, today, we'll tackle that subject as well as how to move files around from within folders.
So, what's the easiest way of saving attachments? My preference is to have a folder called attachments right off the main, (or root) folder. It just makes things easier. Remember, the root folder of your computer is c:\. So the attachment folder name would look like this:
Let's create our folder. I'll simply write the steps here. For a more detailed explanation, see My piece on folders and sub-folders:
Type the following;
c: (That's C colon), Then press ENTER,
ALT+F then W
Type the word "attachments" (without the quotes) and then press ENTER.
Now you're ready to save your attachments. So go through your email and find a message where you hear Jaws say "attachment".
Don't open the message. Just press ALT+F and go down to "Save Attachment" and press ENTER. The attachment name will come up. If there is more than one attachment, you can cycle through them with the UP and DOWN ARROWS. Press ENTER on the one that you would like to save, or choose "All Attachments" to save all of them in one step.
Saving One File:
If you are only saving one file, pressing ENTER on that filename will bring a screen where you can change the document name, or leave it as it is. Here's a neat trick however. To guide the file to the folder we created previously, do the following:
From the edit combo box, press HOME to get to the start of the filename,
From there, type the folder name where you want the file saved; in this case it would be:
c:\attachments\ (That's c colon backslash attachments backslash),
Press ENTER and you're done. The file should be saved in the c:\attachments folder.
Don't worry if you don't succeed on the first try. Just follow the steps again. Computers don't break by making mistakes.
Well, if you're Martin, they might. <smile>
Saving Multiple Files:
So someone had the gall to send you multiple attachments? The insanity of it all. Okay, so here's how you save all of them in one step.
Once you've found the message within the message list, Press ALT+F, choose "Save Attachment", then go down to "Save All Attachments" and press ENTER,
TAB to "Ok" and press ENTER,
Within the Folder Name, type in:
(that's c colon backslash attachments).
Notice there is no backslash at the end of the folder name. There's no need as there is no filename following it.
Press ENTER to proceed.
All the files within the message will be saved and you will be brought back to the message list.
What, we're finished? Yes we are. Turns out this attachment thing took more writing real-estate than I had estimated. No worries though, we'll address the file and folder stuff in the next exciting installment of the AccessContent blog. Until then, happy computing.
Did you know that you can also access attachments within an open message? Press JAWSKEY+A and the cursor will be brought to the attachment list. You can navigate them with your ARROW keys and press ENTER on the one that you want to view. This method doesn't seem to be as effective as the one above, but it's something to tinker with nonetheless.