A word processor wouldn't be very useful if it didn't have copy and pasting functions. Mind you, I used a typewriter for years without being able to verify what I was typing onto the page. Microsoft Word enhances the copy and paste feature and today we will look at how it works.
1. Selecting Text
Before we can do anything, we need to select some text. And before that, we need to have some text to select and before that, well… Let's just open Word, shall we? So, we'll do it the simple/easy way.
From the run command, (WINDOWS+R), type in "winword", (without the quotes), and press ENTER.
A blank word document shows up. Let's throw in some text by typing: "=rand(3,5)", (without the quotes) on a blank line. Three paragraphs containing five lines will show up for us.
Okay, let's go selecting. First, we'll go to the top of the document with our favourite keystroke CONTROL+HOME. This is only so that we all have the same starting point.
Now press CONTROL+SHIFT+DOWN ARROW. This will select the first paragraph. Press any letter on the keyboard. Oops, your text is gone. No worries, press CONTROL+Z to undo what you just did. Pretty snazzy, isn't it? Your text comes back and it's still highlighted. So, this time, let's cut the text to the clipboard by pressing CONTROL+X. The five lines within the highlighted paragraph is removed from your document and stored within the Word clipboard. This is a special clipboard, which can hold numerous clippings.
2. Access the Clipboard
To access the clipboard, type the following key strokes: ALT+H, F and then the letter O. This key sequence toggles the appearance of the clipboard in the document area. You can now press the F6 key to move to the clipboard.
This key will move you between various parts of the document screen. If you have gone through the areas and haven't found the clipboard, that's because it's not there. You'll have to do the ALT+H, f, O key sequence again to display it.
Now that we're all in the clipboard area, let's explore it. TAB until you find the clippings. From there use the arrow keys to navigate through them. Found the clipping that you want? Press ENTER and voila. It's pasted into your document, right where your edit cursor is sitting.
3. Delete a Clipping
Want to delete a clipping? You'll need to press the APPLICATIONS key and choose the delete function. Oddly enough, the usual delete key or CONTROL+D are not used as shortcuts in this case.
Decided not to paste anything? No problem. Press ESCAPE to quickly get back into the edit area. You may have noticed that your position within the clipboard manager is kept between visits. That too is snazzy.
This clipboard is nice for keeping a history of your clippings. But if you just want to copy or cut something and then paste it somewhere else, you can do that as well. Here are the shortcut keys for such an endeavor.
What about selecting text? See the shortcut keys below:
SHIFT+LEFT or RIGHT ARROW: select a character
SHIFT+UP or DOWN ARROW: Select a line
SHIFT+HOME: select to start of line
SHIFT+END: select to end of line
SHIFT+PAGE UP or PAGE DOWN: select a screens worth
CONTROL+SHIFT+LEFT or RIGHT ARROW: select a word
CONTROL+SHIFT+UP or DOWN ARROW: select a paragraph
CONTROL+SHIFT+HOME: select from cursor to top of document
CONTROL+SHIFT+END: select from cursor to bottom of document
CONTROL+A: select all text
F8: turns on selection mode. Consecutive presses will select word, sentence, paragraph and then whole document.
SHIFT+F8: move backwards sequentially through above selection. Press ESCAPE, or cut and copy commands to stop selection mode
Thanks goes out to the folks at Life Hacker for their comprehensive list of shortcut keys.
You can find them here: http://onj.me/9r6
Well, that is about it for now. To visit all of my blog entries, go to: http://t.co/UDl0NYhD
For the main CNIB Blog, go to: www.cnib.ca/blog